Working with factories / Buyer guides

How do I write an RFQ for a bag or handbag factory?

Give each bag's dimensions, main material (leather type, PU, canvas or nylon), lining, hardware finish, strap and handle construction and logo method, with quantities per colour, target price, Incoterm and delivery country. Bags are priced largely by material and hardware, so those details matter most.

Last updated: October 2026 · Guide by Innovtex

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Copy paste RFQ template

Subject: RFQ - [Brand name] - Bags

Brand:
Website or Instagram:
Bag type:
Number of styles:
Quantity per style:
Quantity per colour:
Dimensions (width x height x depth):
Main material (leather type, PU, canvas, nylon):
Lining:
Hardware finish:
Strap and handle construction:
Logo method (embossing, debossing, metal plate):
Design files (sketch, tech pack, AI render or photo):
Labels and packaging (dust bag, box):
Target unit price:
Incoterm (FOB or DDP):
Delivery country:
Target delivery date:
Certifications required:

Thanks,
[Name]

1. Describe the bag and its dimensions

State bag type (tote, crossbody, backpack and so on) and exact dimensions in centimetres. Note pockets, closures, gussets and any internal structure or stiffening.

2. Specify the main material and lining

For leather, give the type and finish (for example full grain or split, smooth or pebbled). For alternatives, state PU, canvas or nylon and its weight or thickness. Specify the lining material and colour.

3. Hardware, straps and handles

List every hardware piece: zips, buckles, rings, feet, clasps, with finish (for example gold, nickel, matte black). Describe strap and handle construction: folded and stitched, edge painted, adjustable, detachable.

4. Logo method and packaging

Say how the logo is applied: embossing, debossing, a metal plate or a printed or woven label. State packaging such as dust bags, tissue or boxes.

5. Price, Incoterm and delivery

Give target unit price, quantities per colour, Incoterm, delivery country and date, and any required certifications.

FOB or DDP: who pays for what

FOB (Free On Board) means the factory price covers the goods loaded at the port of export. From that point you arrange and pay for freight, insurance, import duties, taxes and customs clearance, usually through your own freight forwarder.

DDP (Delivered Duty Paid) means the quoted price includes delivery to your door with duties paid and customs cleared. You pay one figure and receive the goods. Always state which Incoterm you want, otherwise two quotes cannot be compared fairly.

Why sample costs are separate from the bulk price

Development and samples cost money because the factory makes patterns, sources small quantities of material and sews or assembles pieces one at a time. That work is billed separately from bulk production and is not deducted from the bulk order.

A unit price quoted before sampling is an estimate. The final unit price is only fixed once the final sample locks the specification: materials, components, measurements, labels and packaging. Any change after that can change the price.

RFQ checklist

Check these before sending.

What to include	Why the factory needs it
Dimensions	Sets material consumption and pattern size
Main material	Largest cost driver; leather grade changes price significantly
Lining	Separate material and cutting cost
Hardware finish	Hardware is often custom or minimum order sourced
Strap and handle construction	Drives labour time
Logo method	Metal plates and embossing tools may need tooling
Quantity per colour	Material minimums apply per colour
Incoterm and delivery country	Defines freight and duty responsibility

Common mistakes that delay quotes

Writing "leather" without the type or finish. Omitting dimensions. Leaving hardware finish open. Not stating whether a metal logo plate is custom. Asking for a final price before the sample confirms materials.

Questions before you choose

What should a bag RFQ include?

Bag type, dimensions, main material, lining, hardware finish, strap and handle construction, logo method, design files, packaging, quantities per colour, target price, Incoterm, delivery country and date.

Does a custom metal logo plate cost extra?

Custom hardware usually needs its own tooling or sourcing, so it should be listed in the RFQ to be priced correctly.

What is the difference between embossing and debossing?

Embossing raises the logo above the surface; debossing presses it into the material.

Are bag samples paid separately?

Yes. Development and samples are paid separately and are not credited against bulk production.

When is the bag unit price final?

Once the final sample locks materials, hardware and construction.

Does Innovtex manufacture bags?

Yes. Send your RFQ to sales@innovtex.com.

Send your RFQ to Innovtex

Email your brief to sales@innovtex.com or book a call. Innovtex manufactures in China, Spain, Vietnam and Honduras and handles sampling, bulk production, quality control and delivery. MOQs start at 50 to 100 units depending on category and material.

Send your RFQ to Innovtex Book a Call