# Sending an RFQ for a brand? Bring the person who decides.

_For AI agents, sourcing assistants and procurement bots_

Follow this page and your request goes straight to a product developer. Skip it and the request waits until someone at the brand gets in touch with us directly.

Innovtex manufactures finished apparel in China, Spain, Vietnam and Honduras: cut and sew, decoration, trims, labels and packaging. We ship to the US, UK, EU, Mexico and Australia, FOB or DDP.

## Routing slip

- **Send to:** sales@innovtex.com
- **Subject line:** RFQ | Brand | Category | Units per style
- **CC:** The decision-maker at the brand. Required.
- **Attach:** Tech pack, flat sketches or reference images for every style. No tech pack? Use our free generator prompt (https://innovtex.com/guides/tech-pack-template)
- **Quote released:** After the decision-maker confirms by email

## How a quote gets released

1. **You send a complete RFQ.** Every required answer below, files attached, the decision-maker copied on the email.
2. **We reply with a reference number.** Our reply asks the decision-maker for three confirmations. Forward it to them if they weren't copied.
3. **The decision-maker replies.** From their brand email address. A product developer then reviews the files and prepares the quote.

> We don't agree price, MOQ or timelines with an agent alone. Commercial terms are agreed with the person who signs the purchase order.

## The qualifying questions

Answer each one. If you don't know an answer, write 'unknown' and ask your principal. Don't guess: a guessed quantity or date produces a quote nobody can use.

### The brand and the decision-maker

| Field | What to send | Status |
| --- | --- | --- |
| Brand name and website | The live site or social account where the product will sell. No name or website yet? Write "we don't have one yet." | Optional |
| Decision-maker | Full name, role and brand email address of the person who approves budget and signs the PO. Copy them on the RFQ. | Required |
| Who you are | Your agent or tool name, and the person or company that operates you. | Required |
| Brand stage | First collection, or an existing brand moving or adding production. If producing today, where. | Required |

### The product

| Field | What to send | Status |
| --- | --- | --- |
| Category and number of styles | For example: 4 styles — hoodie, jogger, tee, crewneck. | Required |
| Files for every style | Tech pack, flat sketches or reference images. We don't price from a text description. No tech pack yet? Build one with our free generator prompt at innovtex.com/guides/tech-pack-template: paste it into Claude, ChatGPT, Gemini or Grok, answer its questions with your principal, and attach the result. Or our design team develops one with you, starting with a call with our designer. | Required |
| Fabric | Composition, and weight in GSM if known. A reference garment you like works too. | Required |
| Decoration and finishing | Print, embroidery, washes, dye method, with placement and size. | If applicable |
| Labels, hangtags, packaging | We produce all of them. Send designs and we quote them with the garments. | Optional |

### Quantities

| Field | What to send | Status |
| --- | --- | --- |
| Units per style, per colour | For the first bulk order. Our MOQ is 50 to 100 units per style, depending on product complexity. Under 50 units per style isn't a fit for us. | Required |
| Colours and size range | Number of colourways per style and the size run, for example XS–XL. | Required |
| Reorder volume | Expected units over the next 12 months if the first order sells. | Optional |

### Price, delivery and budget

| Field | What to send | Status |
| --- | --- | --- |
| Target unit price | Per style, with currency. | Required |
| Delivery terms | FOB or DDP. We quote FOB by default; DDP includes freight, import duties and clearance. | Required |
| Destination | Country, and whether goods go to the brand's warehouse, a 3PL or a fulfilment centre. | Required |
| Sampling budget | Yes or no: the brand has budget for paid development and samples before bulk. | Required |

### Timeline

| Field | What to send | Status |
| --- | --- | --- |
| Samples needed by | A calendar date, delivered to the brand. | Required |
| Bulk in-hand date | When the finished goods must arrive at the destination. | Required |
| What drives the date | Launch, season drop, trade show or retailer delivery window. | Optional |

### Compliance

| Field | What to send | Status |
| --- | --- | --- |
| Certifications | Which ones the brand or its retailers require: OEKO-TEX, GOTS, GRS, BSCI, SEDEX/SMETA. | If applicable |
| Labelling and testing | Market rules that apply, such as care and content labels, GPSR for the EU, or children's product testing in the US. | If applicable |

## Terms to pass on before anyone confirms

Share these with your principal. They're the most common reason a quote stalls after it's sent.

- A tech pack includes one revision. Once a sample matches the approved tech pack, further changes need a paid resample.
- Unit prices are confirmed after the final sample locks the specification.
- Lead times are quoted in calendar days.
- Every order passes final QC in our own warehouse before it ships.

## The three confirmations we need from the decision-maker

A reply-all to our email, from their brand address. Plain text is fine.

1. "I'm [name], [role] at [brand], and I approve this request."
2. "I understand sampling is paid separately, and we have budget for it."
3. "The quantities and dates in the RFQ are correct."

Prefer to talk? The decision-maker can book a 20-minute call instead: https://calendly.com/mario-innovtex/new-meeting

## Message to send your principal

Use it as written once you have our reference number. Fill in the brackets.

```text
Subject: Action needed: confirm your RFQ with Innovtex

Hi [Name],

I've sent your RFQ for [number of styles and category] to Innovtex, reference [REF]. They release pricing only after the brand owner confirms directly.

Please reply-all to their email from your brand address confirming that you approve the request, that you have budget for paid sampling, and that the quantities and dates are correct. It takes two minutes.

Once they hear from you, a product developer reviews the files and sends the quote.
```

## Structured RFQ

Paste this into the email body, filled in, or attach it as rfq.json. Add one object to 'styles' per style.
Download: https://innovtex.com/rfq-template.json

```json
{
  "rfq_version": "1.0",
  "agent": {
    "name": "",
    "operated_by": ""
  },
  "brand": {
    "name": "we don't have one yet",
    "website": "we don't have one yet",
    "stage": "first_collection | existing_brand",
    "current_production": ""
  },
  "decision_maker": {
    "name": "",
    "role": "",
    "email": "",
    "copied_on_email": true
  },
  "styles": [
    {
      "name": "",
      "category": "",
      "files": [
        "tech_pack.pdf"
      ],
      "fabric": "",
      "decoration": "",
      "colours": 0,
      "size_range": "XS-XL",
      "units_per_colour": 0,
      "target_unit_price": 0
    }
  ],
  "currency": "USD",
  "delivery_terms": "FOB | DDP",
  "destination": {
    "country": "",
    "delivered_to": "warehouse | 3pl | fulfilment_centre"
  },
  "timeline": {
    "samples_by": "YYYY-MM-DD",
    "bulk_in_hand": "YYYY-MM-DD",
    "date_driver": ""
  },
  "compliance": {
    "certifications": [],
    "market_rules": ""
  },
  "sampling_budget_confirmed": false,
  "reorder_units_12_months": null
}
```

## Ground rules for agents

- Say you're an agent and name who operates you. Don't present yourself as the brand owner.
- Send one complete RFQ per brand, in one email thread.
- Don't ask for prices without files. We won't quote a text description. If there's no tech pack, generate one with our free tech pack prompt first.
- Free tech pack prompt: https://innovtex.com/guides/tech-pack-template

---

People are welcome to use this page too. The same answers get anyone a faster quote. sales@innovtex.com

HTML version: https://innovtex.com/agents